Description of Data Processing
- Entry of application files by students.
- Management of applications to select candidates for enrollment in Erasmus Mundus Masters programs led by the University of Lorraine.
- Monitoring of files and follow-up with candidates.
- Decision-making and notification of decisions.
- Access control to the application.
The data will be processed by:
Faculty members responsible for Erasmus Mundus Masters programs, evaluators of applications, support staff involved in the management of the programs, based at the University of Lorraine or at potential partner universities outside the European Union (KTH, Sweden, POLITO, Italy, UPC, Spain).
They will be retained according to the following modalities:
The data will be kept for 1 year from the creation of the file.
The candidate can delete their information before submitting the application and after the end of the application evaluation process.
Purpose of Data Processing
Purposes
- Entry of application files by students.
- Management of applications to select candidates for enrollment in Erasmus Mundus Masters programs led by the University of Lorraine.
- Monitoring of files and follow-up with candidates.
- Decision-making and notification of decisions.
- Access control to the application.
Legal Basis
The data subject has consented to the processing of their personal data for one or more specific purposes (Art. 6.1a GDPR). However, this consent must comply with the conditions defined in Art. 7 of the GDPR.
Processed Data
Categories and origins of processed data
The following data is provided by the candidate during their registration:
- Identification data: title, last name, first name, date of birth, country of birth, city of birth, nationality, gender, marital status, number of children.
- Personal characteristics: language (spoken, written, native), test history.
- Education: Erasmus history, educational history, master application history.
- Profession and occupation: work experience history.
- Location data: permanent address, correspondence address, residence.
Decisions are entered by the administrators.
Data Subjects
Students applying for Erasmus Mundus Masters programs led by the University (Genial and Densys Masters).
Recipients of the data (including external partners of the university)
Faculty members responsible for Erasmus Mundus Masters programs, evaluators of applications, support staff involved in the management of the programs, based at the University of Lorraine or at potential partner universities outside the European Union (KTH, Sweden, POLITO, Italy, UPC, Spain).
Hosting is provided by Scaleway, a company located in France: https://www.scaleway.com/fr/
Data Transfers outside the EU
Not applicable.
Data Retention Period
The data will be kept for 1 year from the creation of the file.
The candidate can delete their information before submitting the application and after the end of the application evaluation process.
Security
Application hosted in SAAS mode.
Authentication through local accounts on the application.
Servers located in the European Union.
Impact Assessment
Not applicable.
Your Rights Regarding Your Data
In accordance with the provisions of the General Data Protection Regulation No. 2016/679 (GDPR) and the Law No. 78-17 known as the "Informatique et Libertés" law, you have rights of access, rectification, opposition, erasure, restriction, and portability of your data.
To exercise these rights, you can:
The rights of access, rectification, deletion, restriction, or portability of data are exercised by candidates through the responsible manager of the respective master at the following addresses:
- For the Genial master: This email address is being protected from spambots. You need JavaScript enabled to view it.
- For the Densys master: This email address is being protected from spambots. You need JavaScript enabled to view it.
The University of Lorraine has appointed a Data Protection Officer whom you can contact for any information at the following address: dpo-contact@univ-lorraine
For more information on your rights and the protection of your personal data or to file a complaint, you can visit the website of the French Data Protection Authority (Commission Nationale de l'Informatique et des Libertés, CNIL) at the following address: www.cnil.fr.